Apply to hold an event

Section 1 - Contact Information

All fields marked with a * are mandatory

Name of event organiser

Organisation

Address

Telephone number

Email address

Website

Twitter

Facebook

Are you a registered charity?

YesNo

If yes, please provide number

Please indicate the nature of your event

Volunteer or community eventCharitable or fundraising eventCommercial eventPromotional or marketing event

Do you have any previous experience in event management?

YesNo

If yes, please give details

Section 2 - About the Event

Event name

Date(s) of event

Time of event:

Where will the event be held?

Briefly describe your event below

Is the event to be held on Council or private land?

CouncilPrivate

Has the event taken place before?

YesNo

What is the anticipated maximum number of people attending at any one time?

Small (1-500)Medium (500-3000)Large (over 3000)

Is the event ticketed?

YesNo

If yes, state the proposed date for tickets to go on sale and price

Section 3 - Activities and Publicity

Please note that licences may be required for some of the listed activities below. Visit our Law and Licencing web pages for more details: https://www.east-ayrshire.gov.uk/LawAndLicensing/Law-and-licensing.aspx

Please tell us which type of activities will be at your event. Select all that are applicable

Aircraft/parachutesAnimalsCircusCommercial filmingDancingFairground ridesFireworks/pyrotechnicsGala Day/fete/community fun dayInflatables/bouncy castlesLight showMarket/charity stallsMotor vehicles (including motorbikes and scooters)Open air concertPerformance of plays/ re-enactmentsPlaying of recorded musicPublic viewing of filmsRaffleSale of alcoholSale of foodSale of food and drink between 2300 hrs and 0500 hrsStreet collections/charity collectionsStreet partyStreet procession/paradeTemporary structures, for example stage/marquees/gazebos/tent

Other activity not listed, please state below

Will the closure of any roads be required?

YesNo

If yes, which roads would you require to be closed

Are there onsite parking facilities at your venue?

YesNo

If your event is approved do you consent to details of your event being publicised on the events section of the Council’s website?

YesNo

Please upload the following documents if you have them available; at this early stage these can be in draft form

Event management planRisk assessmentSite planPublic liability insurance certificate

Upload event management plan

Upload risk assessment

Upload site plan

Upload public liability insurance certificate

Section 4

Please allow seven days for a response from date of submission. All appropriate licences must be applied for separately. It is the responsibility of the event organiser to ensure the event is delivered legally and safely.

Please check this box to indicate that all the information you have provided is true and you have understood all information in this document.

Yes, I confirm the above

Apply to hold an event

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Contact Information