Level 4 restrictions from 5 January 2021
Housing Asset Services will continue to provide our tenants with cover for essential repairs throughout the current lockdown restrictions.
Please continue to report essential repairs by calling our telephone repairs line on 01563 555555 during office hours and 0345 724 000 out of office hours or complete an online repairs request form.
If your repair is of a non-urgent nature we would appreciate if you would wait until current restrictions have been removed and the work can be undertaken before contacting us.
If you currently have an appointment booked for repair that we are unable to carry out due to the restrictions, our staff will be in contact with you to re-arrange this at a time to suit you.
Our Housing offices remain closed to the public to keep our staff and customers safe. However, we can be contacted by telephone or email, with face-to-face contact maintained for our most vulnerable customers.
Our email address is firstname.lastname@example.org.
During office hours you can contact us by telephone on 01563 554400. For any enquiry outwith office hours, including homelessness presentations, please call the Risk Management Centre on 0345 724 0000. Our email address is email@example.com.
Please check below for further details on changes to service arrangements at this time.
All neighbourhood coaches are working remotely from home. They are supporting tenants with housing enquiries by telephone and email and are carrying out pre-arranged essential home visits. If you don't have a direct number please contact our Customer Contact Team on 01563 554400.
Frequently asked questions
View our frequently asked question on housing services
As a statutory homeless service and registered housing support service, we have reviewed and updated the way we run our service to meet the challenges brought by COVID-19. Our priority is to make sure we meet the needs of everyone who uses our service while keeping both staff and customers safe.
What we're doing for homeless people
We increased our temporary furnished accommodation portfolio to meet an anticipated rise in demand. We have moved all homeless people who were using St Andrews Court Hostel to temporary furnished accommodation, to make sure tenants can self-isolate if they need to.
We have issued hygiene packs to everyone using our temporary accommodation to help everyone to maintain cleanliness standards. We’re grateful for the help of a number of local charities who are also contributing to this with community donations.
If you are homeless or at risk of being homeless you can speak with a Housing Options Officer during office hours by calling 01563 554400 or email firstname.lastname@example.org. We can provide you with temporary accommodation as well as advice and assistance to prevent you from becoming homeless.
If you require assistance outwith office hours please call 0345 724 0000.
Our web pages are being regularly updated with useful information for people needing emergency accommodation.
Housing support and early intervention referrals
Our Housing support team is accepting referrals for early intervention and offering support to our most vulnerable tenants. Our staff are offering support by telephone, arranged visit and they are completing applications for Community Care grants. They are also referring people to Citrus Energy for utilities support. If you need help, please email Housingsupportreferrals@east-ayrshire.gov.uk.
We have revised our tenancy management processes:
- We are continuing to investigate tenancy abandonments
- We are continuing to process applications in respect of Statutory Successions and the Assignation of Tenancies, using information systems and by contacting applicants remotely.
- However, we have currently suspended the processing of Mutual Exchange and joint tenancy applications
We are helping tenants with their ability to pay rent, payment methods and how to claim any relevant benefits and rebates.
We are assisting with deferred or reduced rent payments until tenants are in a more stable position financially. We have suspended evictions at the moment and will not evict tenants who are in rent arrears as a direct result of coronavirus.
The Coronavirus (Scotland) Act 2020 received Royal Assent on 7 April 2020. The Act is intended to provide relief during the coronavirus outbreak, and the disruption caused by the outbreak. The Scottish Government’s clear commitment is that none of its provisions will last longer than is necessary and that the provisions are proportionate to deal with the outbreak and its effects.
The Act ensures that renters in both the social and private rented sectors are protected while confined to their homes.
The MyGov.Scot website provides specific information on the new measures for social housing tenants and information if you are suffering from financial hardship.
Housing and property chamber
We can now report that work has started in re-scheduling the postponed Case Management Discussions (CMDs). The rescheduled CMDs will commenced from July onwards by teleconference to allow the parties, representatives of parties, the tribunal judge and the tribunal clerk to participate remotely. Those parties affected will be contacted with an update of the position and this article provides information to the wider public.
All private rented sector, civil proceedings and eviction cases are proceeding to CMDs in the first instance
For further information please visit the Housing and Property Chamber website.
Arrears recovery actions currently at Court will continue to be reviewed on an individual basis. Our Neighbourhood Coaches will work with tenants, offering advice and support with their household financial circumstances and agreeing affordable repayments.
If you have been impacted financially by COVID-19 we will take this into account and work with you on a long term solution which secures your home. You should contact your local Neighbourhood Coach in the first instance.
Our telephone number at this time is 01563 554400. For the latest information during this
pandemic please visit our help and support pages and sign up to our Stay Connected bulletins.
If you receive benefits
Our dedicated Universal Credit (UC) Support Team continues to support UC claimants together with Department of Work and Pensions (DWP). Rent Verifications and applications for managed payments/third party deductions are still being processed, with telephone support being given to claimants.
Support can be provided by phone, email or a home visit dependent on the needs of our customers. If you claim UC the team will confirm your rent to the DWP and should you fall into rent arrears (while on UC) we will seek payments direct from your UC claim so that your home is secured.
The UC Team can advise you on whether you should claim UC and how to make a claim. If you have had a change in circumstances, such as a birth of a child, loss of hours or new partner the team can check to see if you are entitled to any additional income. If you are struggling with bills we can help by providing debt advice.
We have emailed Private landlords in East Ayrshire with information about Scottish Government recommendations on evictions in the private rented sector. New Regulations will be introduced that will prevent eviction orders being brought between 11 December and 22 January, with the exception of cases of serious anti-social behaviour.
Any further enquiries please contact the Private Sector Housing Unit.
Private housing contacts
|Karen Walker, Private Sector Manager
|Dawn Cadwell, Private Sector Assistant
|Christine Thomson, Private Sector Assistant
|Ashley Currie, Private Sector Assistant
|Liz King, Private Sector Development Officer
Gas safety checks
Every year we are are required by law to carry out annual gas safety checks in line with guidance from the Health and Safety Executive (HSE) and Gas Safe to keep our tenants and residents safe.
To keep you, your family and our workers safe, we are taking extra precautionary measures and following all relevant guidance while we work in your home.
As you will appreciate, this is an exceptional and constantly changing situation, and our position may need to change to reflect guidance as and when it becomes available.
If you have any problems or worries about the operation of your boiler please contact our emergency number on 0345 724 0000.
Garden maintenance scheme
Our garden maintenance scheme has now stopped for the winter.
Report a repair
- During office hours tel: 01563 555555
- Out of office hours tel: 0345 724 0000
Help us help you
Our workforce are all doing their best to comply with physical distancing rules but we also need your help too, to keep you, your household and our workforce safe.
While our team are in your house please comply with physical distancing. This means keeping at least two metres (six feet) apart, and where possible we would appreciate if you and all other members of the household stay in another room while we carry out your repairs. This is to protect you and others and keep everyone safe. We thank you for your care and consideration.
If you have symptoms or are self-isolating
If you or are a member of your household is experiencing coronavirus symptoms or self-isolating it is important that you let us know when you call. If the repair is routine and is not a risk to your safety or the integrity of your home, please wait and report the repair once your symptoms or period of self-isolation are over.
We will continue to provide emergency repairs service under these circumstances.
When our operative arrives to carry out your repair it is important that you let us know if your circumstances have changed since you reported the repair and you or a member of the household are now experiencing coronavirus symptoms or self-isolating. We can still arrange for trained staff to carry out emergency repairs.
This is to protect you and others and keep everyone safe. We thank you for your care and consideration.
Please let us know if you have any concerns about work taking place.
To limit face to face contact we have changed the way we carry out our repairs inspections. If we need to inspect your repair before we carry out the work, our staff will ask you for your phone number and give you a time when we will call you back.
When we call you back please give us as much information as possible about your repair, including pictures if possible.We can also use Whatsapp for video calling if that is suitable.
If we are unable to diagnose the repair in this way we will make an appointment to attend at a time to suit you when we are able to.
How did we do?
Once we've finished your repair a member of our team will contact you to carry out a short survey. We would appreciate your feedback as we use this information to improve our service.
Housing improvement programme
Kitchen and bathroom rewires
Our kitchen, bathroom and electrical upgrade programme was put on hold in March 2020. Tenants who were due to have an upgrade in the weeks following the shutdown were informed.
Given the level of disruption and the high number of different trades operatives required to visit your home to complete the work, we anticipate that this programme will be one of the last to restart. We now await further easing of the restrictions to allow us to consider the possibility of restarting this programme.
Should you be part of this programme of work, we will contact you once we are in a position to advise further.
Central heating installations
Our central heating installations will be suspended during Level 4 restrictions. If you are due to have an installation carried out, we will contact you to advise further.
Window replacement programme
Our window replacement programme will be suspended during Level 4 restrictions.
External render and roofing programme
Our external render programmes, being carried out by our partner contractors, will continue with reduced numbers of people on site to comply with government guideline.
If you are experiencing domestic abuse, we continue to provide confidential advice and assistance during and out of hours. Download our Domestic Abuse Policy (PDF 952Kb).
You can also contact the National Domestic Abuse Helpline on freephone 0808 2000 247 (24 hours).
Women can also contact Women’s Aid who have specially trained staff who offer support and advice and can also help you to find secure accommodation.
To sign up for regular emails bulletins about coronavirus and other topics of interest visit our StayConnected site and select "Coronavirus Updates"
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